Last Updated: June 17, 2026
LeedTech (“we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal information processed through the LeedStudent platform and related services.
This Privacy Policy explains how we collect, use, store, disclose, and protect personal data. LeedTech operates a multi-tenant service model in which each educational institution is provisioned with its own dedicated instance and separately managed database environment. Institutional data is logically and operationally segregated and is not shared between institutions using the platform.
The categories of information described in this Privacy Policy are intended to provide examples of the types of data we may collect and process. They are not exhaustive and may be updated from time to time as our Services evolve, new features are introduced, legal requirements change, or institutions provide additional categories of information necessary for the delivery of our Services.
We may collect, receive, generate, or process various categories of information, including but not limited to the following:
Full name
Email address
Phone number
Date of birth
Gender
Nationality
Residential or mailing address
Profile photographs
Student identification numbers
Staff identification information
Parent, guardian, or emergency contact information
Government-issued identification details where required
Any other personal information provided by users or institutions
Course registrations
Academic records
Grades and transcripts
Attendance records
Enrollment information
Examination records
Academic progression information
Graduation and certification records
Disciplinary records
Learning activities and engagement data
Research-related information where applicable
Any other academic information submitted through the Services
Tuition payment records
Transaction references
Billing information
Scholarship and sponsorship information
Financial aid records
Payment status and history
Refund information
Any other financial information necessary for institutional administration or payment processing
IP addresses
Device information
Browser type
Operating system
Usage analytics
Log files
Authentication records
Session information
Network and connectivity information
Security monitoring data
Error reports and diagnostic information
Cookie and tracking technology data
Customer support requests
Feedback and survey responses
Communication preferences
Correspondence with LeedTech or participating institutions
Records of inquiries, complaints, and resolutions
User roles and permissions
Organizational affiliations
Administrative records
System configuration data
Audit logs and activity records
Information required for compliance, accreditation, reporting, or operational purposes
We use information to:
Provide educational management services.
Process admissions and registrations.
Manage academic records.
Facilitate payment processing.
Improve platform functionality.
Provide customer support.
Maintain platform security.
Generate reports and analytics for authorized institutional use.
Comply with legal and regulatory obligations.
Communicate important service updates, announcements, and operational notices.
Monitor, investigate, prevent, and respond to security incidents, fraud, misuse, or unauthorized activities.
Conduct testing, troubleshooting, maintenance, and service improvements.
Support accreditation, compliance, auditing, and institutional reporting requirements.
Develop new products, features, and services.
Send promotional materials, product updates, newsletters, event invitations, announcements, news, and other information that may be of interest to users who have expressly opted in or subscribed to receive such communications.
Where required by applicable law, users may withdraw their consent or unsubscribe from marketing and promotional communications at any time by following the instructions provided in the communication or by contacting us directly.
Where applicable, we process personal information based on:
Consent
Contractual necessity
Legal obligations
Legitimate business interests
Institutional requirements
Protection of vital interests
Compliance with regulatory, accreditation, or governmental requirements
For promotional communications, we rely on the user’s consent or another lawful basis permitted under applicable law.
LeedTech does not share, disclose, transfer, or make available an institution’s data to any other institution using the LeedStudent platform.
Each institution operates within its own dedicated system instance and separate database environment. Access to institutional data is restricted to authorized users of that institution and authorized LeedTech personnel who require access for support, maintenance, security, or operational purposes.
We may share information only with:
The institution that owns or controls the data.
Authorized payment service providers.
Cloud hosting and infrastructure providers engaged to deliver the Services.
Technology partners acting under contractual confidentiality and data protection obligations.
Professional advisers, auditors, consultants, and service providers who require access to perform services on our behalf and who are bound by appropriate confidentiality obligations.
Government authorities, regulators, accreditation bodies, or law enforcement agencies where disclosure is required by law or authorized by the institution.
Governing or regulatory institutions that require aggregated, anonymized, or statistical information that does not identify individual students, staff members, or institutions unless disclosure is legally required.
Successors, assignees, or acquiring entities in connection with a merger, acquisition, restructuring, financing, or sale of assets, subject to appropriate safeguards and legal requirements.
We do not sell personal information to third parties.
We implement appropriate technical, administrative, and organizational safeguards, including:
Role-based access controls
Data segregation between institutions
Encryption where appropriate
Secure authentication measures
Monitoring and logging
Backup and disaster recovery procedures
Security incident management processes
Vulnerability management and security assessments
Access review and authorization procedures
Personnel confidentiality obligations and security awareness measures
Despite these measures, no system can guarantee absolute security.
We retain personal information only as long as necessary to:
Provide Services.
Fulfill contractual obligations.
Comply with legal requirements.
Resolve disputes.
Enforce agreements.
Meet institutional record retention requirements.
Maintain records of communication preferences and consent where required by law.
Support auditing, compliance, security, and operational requirements.
Retention periods may vary depending on applicable laws, contractual obligations, institutional requirements, operational needs, and the nature of the information involved.
Subject to applicable laws, users may have the right to:
Access their personal data.
Correct inaccurate information.
Request deletion of data.
Restrict processing.
Object to certain processing activities.
Request data portability.
Withdraw consent where applicable, including consent for promotional and marketing communications.
Request information regarding how their personal data is processed.
Requests may be submitted through the relevant institution or using the contact details provided below.
Our website and platform may use cookies and similar technologies to:
Maintain user sessions.
Improve functionality.
Analyze usage patterns.
Enhance user experience.
Support security and authentication processes.
Measure platform performance.
Remember user preferences and settings.
Users may adjust browser settings to manage cookie preferences.
Where educational institutions provide access to students who are minors, the institution is responsible for obtaining any permissions, authorizations, or consents required under applicable laws and regulations.
LeedTech processes such information only as necessary to provide the Services and in accordance with applicable legal and contractual requirements.
Where data is transferred across jurisdictions, LeedTech will implement appropriate safeguards to protect personal information in accordance with applicable laws, contractual obligations, and recognized information security practices.
Such safeguards may include contractual protections, technical controls, organizational measures, and other mechanisms recognized under applicable data protection laws.
Our Services may contain links to external websites or services. We are not responsible for the privacy practices, content, or security measures of third-party websites or services.
Users are encouraged to review the privacy policies of any third-party websites or services they access.
We may update this Privacy Policy from time to time. Revised versions will be posted on our website with an updated effective date. Continued use of the Services after publication of changes constitutes acceptance of the updated Privacy Policy where permitted by law.
Where required by applicable law, we may provide additional notice regarding material changes.
For privacy-related inquiries, requests, or complaints, contact:
LeedTech LTD
Email: privacy@leedtechs.com
Website: www.leedtechs.com
Users may lodge complaints with the relevant data protection authority in their jurisdiction where they believe their privacy rights have been violated.
Where appropriate, users are encouraged to first contact their institution or LeedTech so that concerns may be reviewed and addressed promptly.
LeedTech will make reasonable efforts to investigate and respond to privacy-related concerns in accordance with applicable laws, contractual obligations, and internal procedures.